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Executive Assistant

The Executive Assistant will provide administrative support to the SVP of our Global Sourcing & Facilities organization as well as several leaders within the team. A highly visible role, this person is an articulate and persuasive communicator dealing with confidential information and demanding constituencies. The position works closely with other Executive Assistants to provide backup. 

** Hybrid Work Location - 85% (Homes Office) / 15% (In-Office)

 

Responsibilities

·       Provide daily administrative support to the SVP that includes: Travel arrangements (making arrangements, creating itineraries and submitting expenses), appointment scheduling, word processing, correspondence, answering telephones and maintaining records.

·       Act as the 'Control Tower' for manager regarding calendar management, awareness of urgent issues or conflicts, Workday questions, IT issues and email correspondence. In addition, handle calendar management and other administrative issues as needed with the Leadership Team and GS&F Team members

·       Manages logistics for department events as needed.

·       Coordinate and prepare for meetings and conference calls.

·       Coordinate client meetings and visits as well as conferences and travel itineraries for business unit.

·       Create, manage, and submit expense reports for the SVP and their direct reports.

·       Maintain PTO calendars for the group

·       Order office supplies as needed

·       Assist wider GSF Team in Onboarding as well as follow-up for New Hires and current team members

·       Assists with new hire orientation for employees

·       Handles a variety of situations and functions of the office with discretion determining what may not need to be brought to attention of executives

·       Composes internal and external correspondence and other communications. Ability to prepare PowerPoint presentation decks.

·       Responds to phone calls and complex requests for information. Screens, responds to, or directs incoming calls for department management.

·       Handle sensitive matters in a mature and confidential manner.

·       Manage multiple projects simultaneously with timely follow through.

 

Qualifications , Knowledge and Skills   

·       5+ years of administrative, secretarial, or related working experience

·       Proficiency in Microsoft Word, Excel and PowerPoint

·       Customer service and organizational skills

·       Detailed written and verbal communication skills and the ability to interact with people at all levels

·       Work under minimal supervision and determine priorities and requests for action in management's absence

·       Handle sensitive/confidential information

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Pay Range

$22.61 - $37.32

Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.

Helping People Thrive in a Connected World
Connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What’s the culture like at Assurant?
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 13 countries and awarded the Fortune America’s Most Innovative Companies recognition in 2023, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

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