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BUSINESS TEAM Open Office Meeting Women Getty 638953230 LR

Executive Assistant

  • Miami
  • R-93731
  • Administrative Staff
  • Full Time
  • Added

Assurant has an exciting opportunity for an Executive Assistant in our Miami location!

This individual will provide administrative support to the SVP of our Mobile Solutions Business Unit. Limited support will also be provided to the VPs and Directors of the business. Requires high-level administrative skills, ability to organize and coordinate a wide range of tasks, ability to prioritize daily tasks, and a demonstrated customer service orientation, both in person and via phone. A highly visible role, this person is an articulate and persuasive communicator dealing with confidential information and demanding constituencies. The position works closely with other Executive Assistants to provide backup. 

Responsibilities

  • Provide daily administrative support to the SVP including: Travel arrangements (making arrangements, creating itineraries and submitting expenses), appointment scheduling, word processing, correspondence, answering telephones and maintaining records.

  • Scheduling/Meeting Planning: schedule and coordinate meetings for SVP & their team. May include coordination of calendars and understanding how best to shift and prioritize meetings.

  • Manages logistics for department events as needed.

  • Coordinate and prepare for meetings and conference calls.

  • Coordinate client meetings and visits as well as conferences and travel itineraries for business unit.

  • Create, manage, and submit expense reports for the SVP and their direct reports.

  • Maintain PTO calendars for the group

  • Order office supplies as needed

  • Assists with new hire orientation for employees

  • Handles a variety of situations and functions of the office with discretion determining what may not need to be brought to attention of executives

  • Composes internal and external correspondence and other communications. Ability to prepare PowerPoint presentation decks.

  • Responds to phone calls and complex requests for information. Screens, responds to, or directs incoming calls for department management.

  • Handle sensitive matters in a mature and confidential manner.

  • Manage multiple projects simultaneously with timely follow through.

Qualifications , Knowledge and Skills   

  • 3 to 5 years of administrative, secretarial, or related working experience

  • Proficiency in Microsoft Word, Excel and PowerPoint

  • Customer service and organizational skills

  • Detailed written and verbal communication skills and the ability to interact with people at all levels

  • Work under minimal supervision and determine priorities and requests for action in management's absence

  • Handle sensitive/confidential information

Benefits and Value Proposition

  • We offer a competitive salary and comprehensive benefits to full time and part time employees including medical, dental, STD, LTD, life insurance, 401(k), generous paid time off and much more.

  • We strive to maintain a professional, yet friendly environment and promote professional and career development for our employees.

  • Assurant is an Equal Employment Opportunity employer.  All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

To learn more about our current opportunities and apply online, please visit: http://www.assurant.jobs < http://www.assurant.jobs/ >

Follow us on Twitter! http://twitter.com/AssurantCareers < http://twitter.com/AssurantCareers > (@AssurantCareers)

Company Profile

Assurant, a Fortune 500 company and a member of the S&P 500, is traded on the New York Stock Exchange under the symbol AIZ. Assurant has approximately $30 billion in assets and $9 billion in annual revenue. Assurant has approximately 14,500 employees worldwide and is headquartered in New York's financial district. www.assurant.com .


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