The Senior SharePoint Document Control Specialist is responsible for working across the business developing systems and policies for controlling and maintaining critical company documentation globally. This role will support the SharePoint site by building sites and managing views/ webparts. Power Automate experience would be a huge plus in this role.
These core systems help the business adhere to record retention policies, safeguard information, and allow for effective record retrieval. With an emphasis on supporting effective versioning and
change control, thereby ensuring the integrity of company documents and policies. The position will work directly with auditors to demonstrate our regulatory and legal compliance.
What will be my duties and responsibilities in this job?
- Creates internal and customer facing portals or sites to facilitate projects and business development across various levels of the business.
- Leads business stakeholders and IT teams in developing systems to effectively store, manage, and track company documentation within the global supply chain. Including, but not limited to work instructions, Engineering Change Requests (ECR’s), Process Deviations, approval records, and other customer documents.
- Uses independent judgement to help drive automation and improvement of existing processes.
- Performs file maintenance of Departmental portals, work instructions, ECR’s, Process Deviations, approval records, and other customer documents.
- Coordinates ECR status with customers providing reporting as needed.
- Supervises shop-floor logical access, ensuring valid approvals and effective communication. Maintain records and work with compliance and auditors as needed to demonstrate compliance.
- Adheres to document lifecycle procedures, archives inactive records in accordance with the records retention policy.
- Supervises timely approval and distribution of documents for execution of procedures.
- Partners with the Compliance Team to provide ad-hoc reporting and examples to demonstrate regulatory compliance for internal and third-party audits.
- Manages a key Connected Living Control: Periodic Access Reviews (PARs) for operational logical access maintained within the depots across multiple applications, including but not limited to: Oracle and iAccess. Including reporting, automating the request to managers and supervisors, automating the consumption of the responses, gap analysis for the final changes, and approving and attesting to the control.
What are the requirements needed for this position?
- We are looking for a tech savvy SharePoint user to join our team to help serve our clients and customers with passion and purpose.
- 3+ years experienced with SharePoint, Power Automate, Visio, and Adobe Pro.
- 3+ years of experience in Document/Engineering Change Request/Configuration Control, preferably in a manufacturing environment.
- Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Team player ready to multitask and contribute to a high performing team.
Preferred Experience, Skills, and Knowledge
- Knowledge and experience in process engineering, production environment, and document changes.
What are the working conditions and physical requirement of this job?
- York or Virtual US
How much should I expect to travel?
- Up to 5%
#LI-Remote
$52,500.00 - $87,900.00
Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.
Helping People Thrive in a Connected World
We work with the world’s top brands to make smart devices simpler. Vehicles last longer. Homes more secure. Problems easier to solve. And we volunteer in communities all over the globe to help the world become a greener, better place. We come from a variety of countries, cultures, and backgrounds. But we’re united by our enduring values of common sense, common decency, uncommon thinking, and uncommon results. So connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.
For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.
Our Culture Defined
Our unique culture is a big reason why talented people choose Assurant and why they tend to stay. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We believe that staying on top doesn’t mean sacrificing our values. We believe clarity of vision and a sense of purpose will carry us forward. And we take charge of our own success. We call it The Assurant Way.
Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.
Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.
