Sr Executive AssistantApply Location Atlanta, Georgia Requisition Number R-89199
Excellent opportunity to join our Global People Organization!
We are currently looking for a Senior Executive Assistant to support our SVP, Global Business Partner and be the primary point of contact for internal and external customers on all matters pertaining to the Global Business Partner leader. The person in this role will have the opportunity to serve as a liaison to other senior leaders and senior management teams, organize and coordinate executive outreach and external relations efforts, and oversee special projects. You'll work independently on projects, from conception to completion, which means you must be able to work under pressure at times and be able to handle a wide variety of activities and confidential matters with discretion.
Other responsibilities of the role:
Coordinate administrative processes & activities such as database, budget, HR maintenance & reporting, communications, and calendars & events
Review administrative work procedures, policies & operational methods, and identify & document Standard Operating Procedures (SOPs), best practices, filing & audit mechanisms, and financial & performance metrics reporting
Decide who should respond to third party questions on behalf of the executive, and as appropriate, prepare responses to third party questions on behalf of the executive
Represent the executive at meetings internally and externally
Prepare and edit correspondence, communications, and presentations
Communicate and handle incoming and outgoing calls and emails
Schedule and prepare the agenda for meetings, including collecting agenda items and background material and prioritizing those materials
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, solving problems, and adjusting plans
Create and/or maintain complex spreadsheets and databases or reports, queries, charts, etc. based on supervisor's information objectives
Approve appropriate expenses, purchases & reimbursements per budget by interpreting and applying relevant policies
Manage calendar for the department and the SVP
Coordinate travel arrangements - domestic and international coordinating across multiple time-zones
Who you are:
Creative and enjoy working within a large yet entrepreneurial environment that is mission-driven and results-oriented
You exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple conflicting priorities
You are able to complete the majority of activities without direction and inform leaders of ongoing progress and potentially controversial matter
Proactive and follows-through on tasks and projects to successful completion, often with deadline pressures
You love the Senior Executive Assistant role and are 100% committed to the high value that the role creates for you, the leader, and the organization
What you need:
GED or HS diploma
5 years administrative support or other relevant experience
The ability to work a flexible schedule, supporting a leader who works across multiple time zone, i.e. you can work early mornings or late evenings as needed
Must be able to manage projects, including competing projects and priorities
Experience working in a large, global environment
Exceptional organizational skills and impeccable attention to detail
Excellent judgment and the ability to switch gears at a moment’s notice
It's great if you have:
Prioritization, including the ability to manageconflicting requests
Proficiency in Microsoft (Outlook, Word, Excel, Visio, SharePoint, Teams, and Power Point), Adobe Acrobat, and relevant Social Media web platforms (Yammer)
We are remote currently due to Covid-19, but this role will eventually return to the office. It is an office-based position in Atlanta.
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Meet Our People
Ignacio D. - Senior Operations Analyst
Whether I'm working with people in Argentina or Chile or Miami, we all feel like we're part of the same company. And within my own group, we share ideas and analyze as a team - and drive for change, for improvements. We'll show each other how we do things and lend advice.
I also enjoy the focus on work-life balance - in the workplace, we're offered exercise classes or stretching classes with a trainer, for example. I've had the flexibility to take classes and training. And, we have the opportunity to give back to the community through events held throughout the year.